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Presentation trainer

PREPARATION

Checklist - Organization

Date & time:_________________

Length of time for talk:_______________

Questions at end? If yes, length of time for questions:______________

Place / Room:___________________________________________________

Room set-up:

[_]

[_]

[_]

Equipment needed:_______________________________

Is it available? [_]      Does it work? [_]

Audience

Number of people

1-5

6-15

16-30

over 30

How much do they know about the topic?

nothing

a bit

a lot

How well do I know them?

not at all

a little

quite well

How formal?

very formal

formal

informal

Nationality/Culture?

same as me

international

Handouts        no [_]

yes / before talk [_]                  at end of talk [_]               later (intranet/email) [_]

Checklist - Contents

Topic:________________________________

Three main points

1_____________________________

2__________________________________

3_________________________

Purpose of talk:(What do I want to do?)

[_]  Inform the audience

[_]  Train the audience

[_]  Sell something to the audience

[_]  Persuade the audience to do something

Importance to audience:___________________

What do I want audience to know by the end of talk:__________________________________________

Preparing visuals

How many visuals will I have?________________

Do they say (or show) what I want to say?                                     [_]

Are they clear and simple to understand?                                      [_]

Will the audience be able to read them (font size and colours)?                   [_]

Do they have effective headlines?                                                [_]

Is there as little text as possible?                                              [_]

Have I remembered the rule of six?                                          [_]

TRAINER

Introduction

Welcome audience.
                                                                                                                                                                    
                                                                                                                                                                    
                                                                                                                                                                    

Introduce yourself (name, position / function).
                                                                                                                                                                             
                                                                                                                                                                             
                                                                                                                                                                             

State your topic.
                                                                                                                                                                             
                                                                                                                                                                             
                                                                                                                                                                             

Say why your topic is important for the audience.
                                                                                                                                                                             
                                                                                                                                                                             
                                                                                                                                                                             

Describe the structure of your talk (the main points and when you will be
dealing with them).
                                                                                                                                                                            
                                                                                                                                                                            
                                                                                                                                                                            
                                                                                                                                                                            
                                                                                                                                                                            
                                                                                                                                                                            

Say how long the talk will be.
                                                                                                                                                                       
                                                                                                                                                                       

Say when you will answer questions.
                                                                                                                                                                  
                                                                                                                                                                  

Say whether there are handouts.
                                                                                                                                                                  
                                                                                                                                                                  

TIP
Remember how to
make effective
openings: start with
a rhetorical question,
a story or an amazing
fact, or give the
audience a problem to
think about.

Main part

Briefly state your topic and objective(s) again.
                                                                                                                                                               
                                                                                                                                                               
                                                                                                                                                               
                                                                                                                                                               

Then introduce your three (or two or?) main points and give details.
Main point 1:
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                

Main point 2:
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
Main point 3:
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                

Signal the end of the main part.
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                
                                                                                                                                                                

REMEMBER TO:

• signal the beginning
of each part.

• talk about your topic.

• signal the end of
each part.

• highlight the main
points.

• summarize the main
ideas.

BULLET CHARTS?

• Refer to points in the
same order.

• Use the same key
words and phrases
as on your bullet
charts.

• Start by telling your
audience what the
visual illustrates.

• Explain it if
necessary.

• Highlight the key
points.

• Say why these points
are important (and
explain the cause or
effect).

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