Unit 2. Organising Information in your Presentation

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Unit 2. Organising Information in your Presentation

NB!: You have already decided on the title and the purpose of your presentation, you know who your audience is going to be, you have completed the research and decided on the main points that you wish to make. It is now time to plan exactly what you are going to say.

The well thought out presentation will have the following overall structure:

Introduction --- Main Points --- Conclusion --- Questions

Task 2.1. The following is a list of the steps which you should include in your introduction. Look at the list and re-write it in the correct order.

1) State your first main point.

2) State the purpose of your presentation.

3) Introduce yourself.

4) Greet the audience.

5) State how your presentation is to be structured.

Check your answers with those in Appendix 1.

Task 2.2a, Read the phrases and decide if they are Greetings or Introductions.

• I would like to introduce myself to those who don't know me, I am...

• Good morning, everyone...

• I’m pleased that so many of you were able to make it this morning…

• I would like to welcome you to my talk today…

• Let me introduce myself; My name is...

• Thank you all for coming...

• It is good to see you all here today …

• May I first introduce myself, I am...

• My name is ... from...

Task 2.2b. Read the phrases and decide if they are stating the purpose of your presentation or how your presentation is to be structured.

• Today I am going talk about…

I The subject of this presentation is…

• My topic today is going to be...

• I will start by arguing that...

• This presentation will consider...

• Secondly I am going to explain...

• Lastly, I want to show...

• My third point is that...

NBI: Organizing information

A paragraph is a group of related sentences that develop an idea. In nearly every paragraph, there is one idea that is more important than all the others. The main idea of the paragraph is usually found at the beginning.

Sample paragraph 1:

All computers, whether large or small, have the same basic capabilities. They have circuits for performing' arithmetic operations. They all have a way of communicating with the person(s) using them. They also have circuits for making decisions.

All main idea sentences have a topic and say something about the topic. In some of your reading, finding main ideas may serve your needsbut, in much I of your studying, you need to understand details. It is sometimes more difficult to understand details than main ideas. You willfind it helpful if you think of details as growing out of the main idea.

A major detail often has minor details growing out of it. These minor details tell more about a major detail, just as major details tell more about a main idea. In studying, you often find a paragraph that has many small details that you must understand and remember. Breaking up a paragraph of this kind into its three components: the main idea, major details, and minor details will help you to understand and remember what it is about.

Sample paragraph 2:

it is the incredible speed of computers, along with their memory capacity, which makes them so useful and valuable. Computers can solve problems in a fraction of the time it takes men. For this reason, businesses use them to keep their accounts, and airline, railway, and bus companies use them to control ticket sales. As for memory, modem computers can store information with high accuracy and reliability. A computer can put data into its memory and retrieve It again in a few millionths of a second. It also has a storage capacity for as many as a million items

If you were to organize this paragraph into its three components, it would look like below:

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